Solution 01 · Back office
Invoicing, reconciliation, delivery notes and financial reporting automated with AI. Your team stops entering the same data into three different places.
The back office concentrates a good share of the operating time that produces nothing: invoices arriving by email, delivery notes to be matched against the order, reconciliations left until month-end, and reports rebuilt by copying data between the ERP and a spreadsheet.
| Process | Today | Automated |
|---|---|---|
| Recording a supplier invoice | Someone opens it, reads it and types it into the ERP | Read on arrival and posted already structured, with the PDF attached and duplicate control |
| Bank reconciliation | Blocks the first days of the monthly close | A daily automatic trickle, with doubtful cases queued for review |
| Matching delivery notes | Manual checks against the order; errors surface at audit | Automatic matching against the purchase order, with discrepancies escalated immediately |
| Financial reporting | A spreadsheet rebuilt every Monday, one version per department | A single panel, current, with alerts when a figure moves out of range |
01
They arrive by email, are read on arrival and posted to your ERP already structured: number, date, amount, tax ID and line items. They are matched against the purchase order and, if something does not add up, the right person is told before anything is posted.
02
Instead of reconciling at month-end, a daily process reads the movements, matches them against what the ERP has issued and paid, proposes the obvious matches and queues the rest. The close stops being an event.
03
Each delivery note is matched against its purchase order. What agrees carries on; what does not is escalated there and then, not six months later.
04
ERP, payment gateway and bank data in a single panel, current, with alerts. No more shared spreadsheet nobody trusts is up to date.
In 30 minutes we estimate it with you and you leave with the figure, the process to start with and what it costs.
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